WOW1

Update the Corporate Delivery Framework to include considerations for climate impact and carbon emissions

Report on the climate impact and carbon emission considerations included in the Corporate Delivery Framework providing examples

Short Term (1 year)

Cllr Andy Foulsham

Head of Policy and Programmes

Action WOW1 is complete.

WOW2

Implement internal governance to progress and monitor the Climate Action Plan

Update on the internal governance including its structure and approach to progressing and monitoring the Climate Action Plan

Short Term (1 year)

Cllr Andy Foulsham

Head of Policy and Programmes

Action WOW2 is complete.

WOW3

Publish an internal toolkit with guidance for staff on how to assess the climate implications of projects and proposals

Update on the content of the toolkit and examples of projects and proposal that have used learning from the toolkit for the climate implications section of reports

Short Term (1 year)

Cllr Andy Foulsham

Head of Policy and Programmes

In Q3 the climate and biodiversity team launched a new climate impact assessment tool for a six-month introductory period, after which use of the tool will be mandatory for most, if not all, council decisions. The tool will help the council consistently assess the climate and ecological impacts so that decisions can be taken with full acknowledgement of the impacts. The output of the tool is a colour-coded wheel highlighting the positive and negative impacts of the work. Guidance on using the tool has been added to Jarvis, along with some video demonstrations. An online lunch and learn session was held for staff to introduce the tool and how to use it.

WOW4

Develop and implement measures for monitoring procurement contracts based on carbon emissions and climate action

Update on monitoring of procurement contracts based on carbon emissions and climate action, providing examples of relevant contracts

Medium Term (2 years)

Cllr Andrew Crawford

Head of Finance

As work on this matter progressed this quarter it became apparent that, despite earlier advice from the supplier, the identified product isn't available from the Government's G-Cloud platform.  Officers are now considering the procurement options.

Once procurement options are considered officers will discuss way forward with the Head of Finance

WOW5

Update the contract evaluation quality scoring procedure to include carbon reduction criteria

Report on how the contract evaluation quality scoring criteria has been updated to include carbon reduction criteria, providing examples of relevant awarded contracts

Short Term (1 year)

Cllr Andrew Crawford

Head of Finance

Action WOW5 is complete.

WOW6

Deliver staff training on the Procurement Strategy which includes understanding of carbon reduction objectives and criterion

Percentage of staff who completed the procurement training quarterly / report on how the training has impacted procurement contracts, providing relevant examples

Short Term (1 year)

Cllr Andy Foulsham

Head of Finance

All training on the procurement strategy was completed in Q2 2023/24.  This action is complete.

Examples of where carbon reduction objectives have been included in procurements will be captured for ongoing monitoring purposes.

WOW7

Conduct a review of all report writing templates, adding a climate implications section where missing

Percentage of report writing templates that include a climate implications section / Narrative on the updates to report writing templates

Short Term (1 year)

Cllr Bethia Thomas

Head of Legal and Democratic

Action WOW7 is complete.

WOW8

Divest direct investments from environmentally harmful activities where possible, whilst protecting the security of tax-payer funds

Narrative update on the introduction of the investment strategy and subsequent decision-making around investing

Short Term (1 year)

Cllr Andrew Crawford

Head of Finance

Action WOW8 is complete.

WOW9

Incorporate a policy statement on environment/social/governance factors in the financial implications section of reports

Update on the statement included in Council templates under financial implications

Short Term (1 year)

Cllr Andrew Crawford

Head of Finance

Action WOW9 is complete.

WOW10

Engage with the council's investment portfolio to ask for and review their carbon reduction plans as part of decision making for the treasury management strategy

Number of investment portfolios reviewed for their carbon reduction plans / narrative on any changes in investments based on investment portfolio carbon reduction plans / percentage of Council portfolio in Paris Agreement aligned companies

Short Term (1 year)

Cllr Andrew Crawford

Head of Finance

Action WOW10 is complete.

WOW11

Review internal audit processes and where appropriate include risk considerations for the climate emergency

Report on how the internal audit processes have been updated to include carbon emission considerations

Short Term (1 year)

Cllr Andrew Crawford

Head of Finance

Action WOW11 is complete.

WOW12

Refine criteria for community infrastructure levy (CIL) funding to maximise opportunities for including carbon reduction measures in projects and supporting climate action projects

Narrative update on CIL spend to support the delivery of local infrastructure

Quantitative elements - Total CIL spend and spend break down

Medium Term (2 years)

Cllr Sue Caul

Head of Policy and Programmes / Head of Finance

Requests for projects seeking CIL funding for 2024/25 have been collated and reviewed by the CIL Member Working Group.  A final review of the eligible projects will take place in January (Q4) and recommendations will be made for inclusion as part of budget setting next quarter. 

For the shortlisted projects, environmental impacts will be considered as part of the decision-making process.

WOW13

Promote community infrastructure levy (CIL) criteria to all relevant staff to ensure they maximise carbon emission reductions in all CIL projects

Percentage of CIL projects that include carbon emission reduction considerations/ relevant project proposals, providing examples

Medium Term (2 years)

Cllr Sue Caul

Head of Policy and Programmes / Head of Finance

The call out request for projects asked officers to ensure that climate emergency considerations formed part of the projects and reminded them that the Climate and Biodiversity team are a statutory consultee on all council projects.

WOW14

Include more ambitious climate criteria in the conditions of our affordable housing grant funding

Updates on changes to the climate criteria of the affordable housing grant funding and how this has impacted new affordable housing developments, providing examples

Medium Term (2 years)

Cllr Sue Caul

Head of Housing and Environment

Following approval of the new policy in Q2, the new policy and process for a ward Section 106 affordable housing grants was live in Q3.  This now makes clear to those who wish to develop affordable housing, and need grants to do so, the various criteria involved.  This includes having low energy homes.

WOW15

Include policies in the Joint Local Plan that will help deliver zero carbon development and encourage more sustainable choices

Narrative update on sustainable and net zero planning policies being developed and included in the emerging JLP

Long Term (2 years plus to deliver)

Cllr Andy Foulsham

Head of Policy and Programmes

During Q3 2023/24 Bioregional (the council's net zero carbon consultants) completed Tasks 1-5 of their commission and prepared their report for publication alongside the Joint Local Plan in January. The planning policy team held an All-Councillor Roundtable on net zero carbon which was well attended by Members from South and Vale, setting out the recommended approach for ambitious new policies in the Joint Local Plan.

WOW16

Produce an options paper for setting up a carbon offsetting scheme for developers as part of the new Joint Local Plan

Report on options paper development and suggested ways forward

Long Term (2 years plus to deliver)

Cllr Sue Caul

Head of Policy and Programmes

In Q3, consultants Bioregional, appointed to provide the net zero evidence base for the forthcoming Joint Local Plan, worked on advice on the role and weighting of offsetting policies in the Joint Local Plan in achieving net zero carbon status.

WOW17

Produce an options paper for pool electric vehicles for use by council staff to reduce emissions from business mileage, implementing if approved

Update on the development of options paper for piloting pool electric vehicles, including on the carbon emission savings and decision-making progress

Medium Term (2 years)

Cllr Andy Foulsham

Head of Policy and Programmes

In Q3, a second draft of the options paper was produced, which seeks to outline options for reducing the council's grey fleet emissions, including pool vehicles as one option to reduce these. The next step is for this paper to be shared with the Head of Service for Policy and Programmes.

WOW18

Develop and implement an internal communications plan to keep staff updated on climate action work, including useful advice and guidance on how to incorporate climate action into projects and programmes

Data on the number of internal communications campaigns on climate action work and a narrative update on the type of information shared and any feedback from staff on the use of the information

Short Term (1 year)

Cllr Lucy Edwards

Head of Corporate Services

During Q3, through the 12 weekly staff email updates and eight Jarvis news items, staff were encouraged to take part in various climate action initiatives. The highest profile of these was the introduction of the new climate impact assessment tool which is to be used by staff when reporting on any new council projects. We promoted the lunch ‘n’ learn webinar on the new tool which was attended by 29 members of staff (not including the climate team) and the recording has been subsequently viewed 41 times. The feedback has been overwhelmingly positive from staff. We also encouraged staff with other climate friendly campaigns such as ‘eat your pumpkin’ to reduce food waste, green volunteering opportunities on International Day of Climate Action and also invited staff to take part in a climate literacy quiz.  The climate team also promoted climate action among staff with a stall at the staff event in October and devised a new Climate Challenge for them to sign up to.

WOW19

Move to a digital by default approach for virtual meetings where possible given the current conditions around decision making in Local Government

Percentage of virtual meetings taken place, benchmark to include CEAC, Scrutiny, Cabinet and Council meetings

Short Term (1 year)

Cllr Bethia Thomas

Head of Legal and Democratic

Action WOW19 is complete. Considered BAU.

WOW20

Improve our use of existing technology to move to digital by default working

Update on the use of technology for meetings; data on percentage of MFD printing

Short Term (1 year)

Cllr Andy Foulsham

Head of Corporate Services

Action WOW20 is complete.

WOW21

Develop and implement an anti-idling policy for staff and contractors on council business, to ensure engines are turned off when appropriate

Update on the development of the policy and examples of anti-idling implementation from staff and contractors

Medium Term (2 years)

Cllr Bethia Thomas

Head of Corporate Services

During Q3 the Driving at Work policy was shared and consulted on (services and Unison) final draft will be submitted to SMT in January 2024 for sign off.  The policy will then be published to staff and added to LEAH. Alongside this policy there will be the introduction of telematics to enable monitoring of corporate vehicles which will include idling activity.

SD1

a) Prepare new waste management approach to align with provisions of the Environment Bill

Narrative report to outline steps to influence partners and our actions to reduce overall waste

Long Term (2 years plus to deliver)

Cllr Bethia Thomas

Head of Housing and Environment

This quarter, work has continued on developing the strategic approach to future waste services to help inform preparations for the new waste contract, to be provided up to June 2026.

SD2

b) Specify new waste management contract with route optimisation, collection frequency and vehicle size to minimise carbon emissions

Narrative report to outline steps to influence partners and our actions to reduce overall waste

Long Term (2 years plus to deliver)

Cllr Bethia Thomas

Head of Housing and Environment

This quarter, an extension to the current waste contract was agreed. The contract will now end in June 2026.

SD3

c) Trial electric refuse vehicles and other relevant vehicle options, to identify the most suitable vehicles for reducing carbon emissions whilst maintaining service delivery

Narrative report to outline steps to influence partners and our actions to reduce overall waste

Long Term (2 years plus to deliver)

Cllr Bethia Thomas

Head of Housing and Environment

As part of a joint order with South Oxfordshire District Council for nine new, replacement waste vehicles this quarter, one of these (a food waste vehicle) will be a battery electric.

SD4

d) Replace end of life waste collection vehicles with electric fleet where range available allows

Narrative report to outline steps to influence partners and our actions to reduce overall waste

Long Term (2 years plus to deliver)

Cllr Bethia Thomas

Head of Housing and Environment

In Q3, one of the nine replacement waste vehicles ordered – which will be shared with South Oxfordshire District Council - has been specified to be electric (the food waste vehicle).

As part of this decision, officers needed to consider a range of factors to ensure that the vehicles were able to operate immediately and to provide an efficient and effective service. Whilst electric trucks are less polluting, and can be charged from sustainable fuel sources, these vehicles are still relatively new to the market, expensive and, most importantly would need to complete a round on a single charge and be charged at the end of each working day at the depot.

The food waste vehicle, as the smallest and lightest waste collection vehicle being purchased, will be able to complete the necessary rounds, as well as access the limited overnight charging option at the current depot.  This vehicle will also provide an opportunity to test and learn about the operation of electric vehicles in our area.

During Q3, work continued on developing a waste vehicle strategy, which lays out the process for the council to follow in vehicle acquisition going forwards. Annually, as part of preparing for fleet replacement, officers shall appraise the current fleet, then assess the market on suitable replacements with latest technology and carbon efficiency."

SD5

Explore opportunities for a new waste depot including research into renewable energy supplies

Update on proposals for a new waste depot, including potential carbon reduction figures

Long Term (2 years plus to deliver)

Cllr Bethia Thomas

Head of Housing and Environment

In Q3, work continued to secure a future site for a new waste depot.

The council is in a non-disclosure agreement with a landowner regarding a potential site, so no further information is available at this time.

SD6

Develop a business case and implement a delivery plan for council vehicles to be zero emission by 2025, where available on the market

Data on potential carbon reduction savings from switching vehicles to zero emission; narrative report on business case development and delivery plan for doing so, including market options for EVs

Short Term (1 year)

Cllr Andrew Crawford

Head of Corporate Services

During Q3, the Development and Corporate Landlord service worked with Legal colleagues on the details for a vehicle lease arrangement. Work also started on a risk assessment for this arrangement, a draft of which will then be shared with the Head of Service for sign off.

There have been some queries in the detail of the  lease agreement terms and conditions and Legal have raised issues such as insurance liabilities and GDPR.

SD7

Install electric vehicle (EV) charge points in council depot and other locations as necessary to meet needs of council fleet

Data on the number of EV charge points installed for use by council fleet; narrative update on the location of the EV charge points and how they meet the needs of the council fleet

Medium Term (2 years)

Cllr Andrew Crawford

Head of Development and Corporate Landlord

At Q3, suitable locations for a depot are still being explored. EV charging will be considered in any future sites.

The site selection for a future depot is ongoing.

SD8

Feedback on planning applications to include signposting to information sources to improve the energy efficiency of proposals

Data on the percentage of applications that include sign posting to energy efficiency advice

Short Term (1 year)

Cllr Diana Lugova

Head of Planning

During Q3, the draft content was further refined by the Planning and Climate and Biodiversity Teams. It is anticipated that we will be in a position to publish the content on our webpages next quarter.

SD9

Update the council planning and development webpages to signpost to advice on energy efficiency considerations for inclusion in planning applications

Update on the energy efficiency information provided on the council webpages; data on the number of clicks on the links

Short Term (1 year)

Cllr Diana Lugova

Head of Planning

During Q3, the draft content was further refined by the Planning and Climate and Biodiversity Teams. It is anticipated that we will be in a position to publish the content on our webpages next quarter.

SD10

Work with our town and parish councils who are developing projects that reduce carbon emissions locally by providing advice on planning permissions needed for their projects to be a success

Report on support provided to town and parish councils on their carbon reduction projects; data on number of carbon emissions reduction projects submitted by town and parish councils

Short Term (1 year)

Cllr Diana Lugova

Head of Planning

During Q3, monthly Town and Parish engagement sessions continued to be offered but interest and uptake remains slow.  Feedback received from the town and parishes who have booked onto sessions have found them to be positive and a valuable service.   We will continue to promote the service.

SD11

Support the implementation of the air quality action plan across the district

Narrative containing updates/changes to AQ monitoring techniques, an update on work with partners to monitor AQ and details of published AQ measures

Long Term (2 years plus to deliver)

Cllr Bethia Thomas

Head of Housing and Environment

In Q3, The Air Quality Action Plan was agreed by partners and will now be presented to Cabinet for sign-off in January (Q4) before being reviewed and approved by Licensing Committees in February.

P1

Provide all-staff and councillor training on the council's climate action plan and carbon literacy

Data on percentage of staff that have taken the climate action plan training; narrative on how staff have integrated the training into their work, using case studies

Short Term (1 year)

Cllr Andy Foulsham

Head of Corporate Services

At the end of Q3, 66 users have completed the training equating to 14.04% of all Staff. Six members have completed the training equating to 2.5% of councillors for Vale.

P2

Provide enhanced specialist training on latest carbon reduction or climate action approaches to relevant staff and councillors

Data on percentage of specialist training delivered to staff; narrative on how staff identify the training they need and how they have used the training in their work

Medium Term (2 years)

Cllr Andy Foulsham

Head of Corporate Services / Head of Policy and Programmes

"In Q3, climate and biodiversity officers hosted a ‘lunch and learn’ session for staff on the new Climate Impact Assessment tool and how it can support the development of council projects and ensure climate implications are considered throughout. Officers also carried out specialist training on the tool for Planning managers.

At the staff event held in October, the climate and biodiversity team had a stall which aimed to engage with staff on climate through interactive activities – signing a climate pledge, guessing the carbon emission savings which could be achieved through switching to council EVs and identifying energy saving tips for a ‘Barbie Eco House’.

The team also provided an introduction to fuel poverty and energy efficiency training session to the Community Wellbeing team at the beginning of November.

Climate and biodiversity officers attended a site visit to Cornwell Solar Farm, Stoke Talmage this quarter. The visit provided information on the sustainable construction methods being used at the site, and how impacts of solar farms on local residents can be recognised and mitigated.

An officer also completed a 10 week 'Introduction to sustainable finance' course with Oxford University, designed to improve understanding within the public sector around sustainable investment decisions. This will support the council's work to help identify a strategy to secure the significant levels of finance needed to deliver net zero.

P3

Ensure there is relevant skill and capacity to support grant application writing and bidding for climate related funds, maximising the opportunities to include carbon emissions reductions and energy efficiency in all projects

Dedicated bid writing resource secured;
Data on the number of applications to grants and funds that relate to climate action and carbon emission reduction; narrative report on grant writing skills and training that has taken place to maximise opportunities on bid writing

Long Term (2 years plus to deliver)

Cllr Andy Foulsham

Head of Policy and Programmes

" In Q3, an Individual Cabinet Member Decision (ICMD) was agreed, to support Oxfordshire County Council's (OCC) submission for Oxfordshire's allocation of LEVI grant funding and to agree to receive the funding on approval from the Office for Zero Emission Vehicles (OZEV).

The council was also notified in Q3 of a successful bid to the Planning Skills Delivery Fund – £89,050 was jointly awarded to South and Vale for training to address skills gaps and prepare for upcoming planning reforms, including Biodiversity Net Gain.

In addition this quarter, Innovate UK - Net Zero Fast Followers - offered funding for a bid submitted in February 2023. The council is liaising with Innovate UK around the detail of funding offer, which could include a training programme to support journey to net zero carbon and a research project for nature-based solutions to carbon offsetting.

In Q3 work started on a funding bid to Innovate UK's Transport Decarbonisation fund. The proposal is for a research project to trial Electric Refuse Collection Vehicle for recycling and household waste. Submission is expected next quarter.

"

P4

Implement a green travel plan for all staff and councillors, including a digital by default approach where possible to reduce travel

Data on staff mileage once this plan is implemented and narrative report on the changes to staff travel as a result of the plan

Medium Term (2 years)

Cllr Andy Foulsham

Head of Corporate Services

"No progress to report for Q3 2023/2024.

Capturing information on the cost of staff travel quarter on quarter is ongoing and reported to SMT on a regular basis. This data will help inform a future travel plan."

P5

Set up green champions network for interested staff to support climate work

Report on outcomes of green champion network meetings, including case studies of green champions to highlight key areas of work and impact of the champions

Short Term (1 year)

Cllr Andy Foulsham

Head of Corporate Services

"This action is now considered BAU, following agreement in Q1 2023/24 to refocus this action by widening employee engagement in climate action and biodiversity, with the aim to embed a 'green' culture amongst all staff across the council. See WOW18 for details on internal communications to staff during Q3 2023/24.

In addition, the council's staff have been encouraged to use their monthly wellbeing hour to take part in climate action or nature-based activities. WOW3 also details the 'lunch and learn' organised for staff interested in improving the climate impact of their projects, which introduced the council's new climate impact assessment tool."

P6

Incorporate climate action opportunities within council volunteering scheme for staff

Data on the number of climate action opportunities within council volunteering scheme and data on the number of take up of these opportunities; case studies from staff on how they have engaged with this opportunity

Medium Term (2 years)

Cllr Andy Foulsham

Head of Corporate Services

Action P6 is complete. 

L1

Following the grounds maintenance operational review, update grounds maintenance operations to enhance biodiversity and tree cover including considering the need for mowing, opportunities to allow for wilding, and reducing the use of pesticides and herbicides where possible

Report sharing the updates to the grounds maintenance operations that address the climate emergency and how they support biodiversity

Short Term (1 year)

Cllr Andrew Crawford

Head of Development and Corporate Landlord

This quarter letters were sent out to residents to obtain feedback on the 'Let it Bee' campaign. This feedback will support the drafting of a report and recommendations to SMT for implementing and developing the scheme next year, including the potential for an increased number of sites. To date, feedback received has been generally good, positive responses, but quite low numbers of responses have been received so far.

L2

Identify sites for new tree planting and wilding opportunities on Our land or through partnership opportunities on privately owned land to support natural carbon capture

Report on identification of sites for new tree planting opportunities, including plans to plant trees on these sites

Medium Term (2 years)

Cllr Andrew Crawford

Head of Development and Corporate Landlord

In Q3, the council’s Garden Communities Team worked to identify opportunities for tree planting in Didcot and Berinsfield. We also continued to encourage community tree planting in the district, through the council’s grant schemes, and campaigns around National Tree Week and the Oxfordshire Garden Tree Giveaway, for which the Didcot Garden Town provided funding towards 300 trees.

L3

Prepare a business case and, if approved, implement a local renewable energy project, such as a solar farm, to address unavoidable council emissions

Data on the amount of renewable energy produced and emissions offset; Narrative update on the progression of plans for this project and how the renewable energy produced neutralises council emissions

Long Term (2 years plus to deliver)

Cllr Andrew Crawford

Head of Development and Corporate Landlord

In Q3, officers worked with APSE Energy to fiinalise the initial draft reports considering suitable sites for the Council to explore further.

L4

Deliver the Park and Charge scheme, installing EV charge points in our car parks, in partnership with Oxfordshire County Council

Data on the number of EV charge points installed in council car parks; narrative update on the partnership approach for delivering this project

Short Term (1 year)

Cllr Andrew Crawford

Head of Development and Corporate Landlord

Action L4 is complete.

L5

Develop an options paper for installing public EV charging points on additional council premises, including funding sources available

Update on the business case development for installing public EV charging points; data on energy use of the points, including how much charge they provide to EVs

Medium Term (2 years)

Cllr Andrew Crawford

Head of Development and Corporate Landlord

In Q3, an Individual Cabinet Member Decision (ICMD) was agreed, to support Oxfordshire County Council's (OCC) submission for Oxfordshire's allocation of LEVI grant funding and to agree to receive the funding if successful.  The IMCD also delegated to the Head of Development and Corporate Landlord, the authority to finalise the locations for the subsequent EV charge points.

B1

a) Complete energy efficiency and site decarbonisation assessments for all leisure centres

Data on the energy efficiency of all leisure centres; narrative report on site decarbonisation assessments, with projections for how the sites will be decarbonised

Medium Term (2 years)

Cllr Andrew Crawford

Head of Development and Corporate Landlord

Action Complete

B1

b) Following site assessments of leisure centres, prepare for external funding opportunities, including soft market testing

Narrative update as to current initiatives to increase external funding for Council activities, with details of additional resources committed to support these activities

Specific elements which should be included - proportion of spend on leisure/community facilities vs amount funded by Council; externally funded Capital schemes; total external funding received figure

Medium Term (2 years)

Cllr Andrew Crawford

Head of Development and Corporate Landlord

At Q3, project delivery at Faringdon Leisure Centre is near completion (awaiting District Network Operator connection) At White Horse Tennis and Leisure Centre and Wantage Leisure Centre funding has been secured for decarbonisation schemes and the appointment of a consultant was made in October.

B2

a) Complete energy efficiency and site decarbonisation assessments for all non-leisure operational properties

Data on the energy efficiency of all non-leisure centres; Narrative report on site decarbonisation assessments, with projections for how the sites will be decarbonised

Long Term (2 years plus to deliver)

Cllr Andrew Crawford

Head of Development and Corporate Landlord

Action Complete

B2

b) Prepare for external funding opportunities for non-leisure properties, particularly properties with an end-of-use heating plant, including carrying out soft market testing

Narrative update as to current initiatives to increase external funding for Council activities, with details of additional resources committed to support these activities

Specific elements which should be included - proportion of spend on leisure/community facilities vs amount funded by Council; externally funded Capital schemes; total external funding received figure

Long Term (2 years plus to deliver)

Cllr Andrew Crawford

Head of Development and Corporate Landlord

All decarbonisation reports have been reviewed to ensure operational recommendations have been implemented where feasible, to improve energy efficiency.

B3

Include carbon and energy reduction targets in management plans for the monitoring of site operations including all leisure centres to enforce and encourage low carbon operational behaviour in council assets

Report on the changes to the carbon and energy reduction targets in the criteria for monitoring operations and report on the changes to operational procedures to meet carbon and energy reduction targets; data on carbon emissions from operations

Long Term (2 years plus to deliver)

Cllr Sue Caul

Head of Development and Corporate Landlord

Detailed monitoring information is available for the Leisure Centres and reviewed regularly. The day-to-day operation of the Leisure centres is contracted to GLL. Their utility consumption reporting is reviewed every month by Council officers as part of monthly management meeting, and if any disparities are noted then these are discussed.

In Q3, the Leisure Facilities Team Leader attended CEAC (07 December) to present the trajectory the leisure facilities were taking in our delivery towards our Climate Action Plan actions and journey to carbon neutral. Future projections were also presented in the wake of completing both Salix Phase 1 and Phase 3b decarbonisation funded projects.

Officers continue to identify a number of proactive capital improvement projects to continue the reduction in carbon footprint at all estate wide leisure facilities. Recent inclusions have been a pool cover at Abbey Meadow Outdoor Pool and Destratification units at White Horse Leisure and Tennis Centre, with future a project planned for Faringdon Leisure Centre.

B4

Develop a policy to agree an energy efficiency standard for new asset acquisitions and council owned builds

Update on the development of the energy efficiency standards policy for new asset acquisitions and builds, including case studies of how this has been implemented

Long Term (2 years plus to deliver)

Cllr Andrew Crawford

Head of Development and Corporate Landlord

No further progress to report for Q3 2023/2024. SMT report on approach to new asset acquisitions and builds will be submitted in the coming months, for consideration for next steps.

C1

Implement an external communications plan which shares updates on the climate action work undertaken by the council, and advice and guidance to residents, businesses and the voluntary and community sector on reducing carbon emissions. To include:

Narrative update on comms and engagement activities which interface with communities, schools and other local organisations

Short Term (1 year)

Cllr Lucy Edwards

Head of Corporate Services

During Q3 2023 the Vale ran many successful comms campaigns updating on the council’s climate action work while also encouraging behaviour change around tackling climate change. These included:

Promoting recycle week by highlighting how different items can be recycled locally and with the council; publicising national repair day and local repair shops such as those run by Sustainable Wantage;  announcing the food and warmth grants which fund voluntary groups to help people with items including low energy slow cookers and energy saving DIY kits as well as other household essentials; announcing the new Section 106 affordable housing grant to build affordable homes that meet the councils’ climate criteria; publicising the programme of decarbonisation works at our leisure centres including destratification fans installation at the White Horse Leisure  and Tennis Centre; promoting a tree giveaway to Oxfordshire residents which was part funded by Didcot Garden Town; working with the planning team to set up new pages on whether permission is needed to install retrofitting measures on homes.

C2

Advice and guidance on circular economy principles and how to implement them, especially for businesses and the voluntary and community sector

Narrative update on comms and engagement activities which interface with communities, schools and other local organisations

Long Term (2 years plus to deliver)

Cllr Lucy Edwards

Head of Corporate Services

During Q3 the communications team continued to support and promote the work of the Economic Development team, including promoting their joint survey with Oxford Brookes Business School of local SMEs about the challenges they face to make their organisations more climate friendly.

The council's donation of 97 old staff laptops for reuse by local charity SOFEA, was promoted this quarter, encouraging behaviour change by leading by example.

During recycle week advice and guidance was offered on how different items could be recycled through the council and with other organisations – including a new service by Oxfordshire County Council to recycle vapes. National repair day was also promoted, alongside local repair shops such as those run by Sustainable Wantage. 

C3

Advice and guidance on energy efficiency of operations, including consideration for delivery options and the energy efficiency of buildings used by businesses and the voluntary and community sector

Narrative update on comms and engagement activities which interface with communities, schools and other local organisations

Long Term (2 years plus to deliver)

Cllr Lucy Edwards

Head of Corporate Services

In Q3 we continued to promote retrofitting and energy saving for organisations by publicising the programme of energy efficient decarbonisation works at our leisure centres including destratification fans installation at the White Horse Leisure and Tennis Centre (leading by example).

The council's offer of thermal imaging camera loan service for local groups was also promoted. The cameras help identify where energy efficiency measures can be made on buildings. An event on the use of thermal imaging cameras was held to support loanees with how to use the cameras.

In Q3, an online webinar on domestic retrofitting options for town and parish councils and community organisations was held, to help them advise residents and share information.

C4

Share climate friendly lifestyle changes, including ways to make homes more energy efficient

Narrative update on comms and engagement activities which interface with communities, schools and other local organisations

Long Term (2 years plus to deliver)

Cllr Lucy Edwards

Head of Corporate Services

During Q3, as throughout the year, we promoted retrofitting in homes, including insulation and joining an EV car club such as the ones at our car parks in Abingdon and Wantage.

We encouraged staff and residents to take advantage of the free tree giveaway to Oxfordshire residents which was part funded by Didcot Garden Town.  Tree planting was promoted during National Tree Week.

C5

Promote climate funding opportunities for businesses, voluntary and community sectors, and residents

Narrative update on comms and engagement activities which interface with communities, schools and other local organisations

Long Term (2 years plus to deliver)

Cllr Lucy Edwards

Head of Corporate Services

In Q3 we promoted the council’s Climate Action Fund by issuing a press release and social media campaign on the successful applicants in the most recent round of the fund. These included buying water butts for Watchfield residents and insulating Littleworth Village Hall. A total of 14 organisations including parish councils, climate community groups, a pre-school and a drama group were collectively offered more than £56,000 in the last round of funding in Q3 to help with a wide variety of projects which aimed to save energy, help nature recovery or educate residents on how they can help tackle climate change.

C6

Promote community sharing and reuse to reduce waste and unnecessary consumption

Narrative update on comms and engagement activities which interface with communities, schools and other local organisations

Long Term (2 years plus to deliver)

Cllr Lucy Edwards

Head of Corporate Services

In Q3 we promoted national Recycle Week by highlighting how different items can be recycled locally and with the council; publicising national repair day and local repair shops such as those run by Sustainable Wantage. In the run up to Christmas the waste team ran a competition to promote and highlight the issue of festive food waste and during a month-long campaign offered ways to reduce this waste. This followed the ‘eat your pumpkin’ campaign after Halloween aiming to reduce food waste.

C7

Promote relevant housing energy efficiency schemes, including grants, to residents, landlords and housing associations

Narrative update on comms and engagement activities which interface with communities, schools and other local organisations

Long Term (2 years plus to deliver)

Cllr Lucy Edwards

Head of Corporate Services

During Q3 the food and warmth grants, which fund items including low energy slow cookers and energy saving DIY kits as well as other household essentials, were promoted.

The new Section 106 affordable housing grant was also promoted, to build affordable homes that meet the councils’ climate criteria.

In addition, we promoted the Home Upgrade Grants, which fund energy efficient improvements to eligible householders and is administered by Oxfordshire County Council.

C8

Include in Community Employment Plans considerations for addressing the councils climate neutral targets through commitments such as green skills training, sourcing through a local and sustainable supply chain, supporting local social enterprises and charities and accessing local employment

Update on the conditions of Community Employment Plans that address the climate emergency and how they are being implemented by developers; data on the number of Community Employment Plans implemented with conditions that address the climate emergency

Long Term (2 years plus to deliver)

Cllr Lucy Edwards

Head of Development and Corporate Landlord

No progress to report Q3 2023/24.

There is no significant update for Q3, while there are eight CEPs currently in Vale, implementation of Green Skills as a key component of these remains a longer term ambition. During the quarter, the Future Oxfordshire Partnership endorsed the LEP's 2023 CEPs Evidence Paper, that acknowledged that as demand for renewable technologies, retrofitting practices and other low carbon technologies and practices (modular
methods of construction, Passivhaus design etc.) increase within development, there will be greater opportunity within the development cycle to embed further green skills and training initiatives; this can be maximised using activities identified in CEPs.

C9

Support communities with their neighbourhood planning by providing up-to-date advice and guidance on climate measures and actions, encouraging climate considerations to be at the core of neighbourhood plans

Data on the number of neighbourhood plans developed;
Narrative update on the types of climate actions incorporated into neighbourhood plans

Long Term (2 years plus to deliver)

Cllr Andy Foulsham

Head of Policy and Programmes

In Q3 work continued to assist communities preparing neighbourhood plans, including encouraging the insertion of climate measures. There are 10 neighbourhood plans (including plan reviews) currently being prepared. In Q3 the neighbourhood plan for Steventon has reached the post submission consultation stage. The council has formally commented on this plan and where appropriate provided encouragement and advice on the inclusion or refinement of policies addressing the challenges of climate change.

C10

Support taxi drivers in switching to electric vehicles, including reviewing options to incentivise the switch through fees and charges

Data on the number of taxi drivers driving electric vehicles and narrative update on the support to taxi drivers for doing so

Long Term (2 years plus to deliver)

Cllr Helen Pighills

Head of Legal and Democratic

At Q3, out of 355 licensed vehicles there are 2 electric vehicles, although 135 are hybrid (38%).  The council offers substantial discounts in licence fees for zero emission vehicles.

We continue to promote the reduced fees for zero emission vehicles and an aim within the taxi policy is for all licensed vehicles to be zero carbon by 2030 at the latest.  However, this will be constrained by the available infrastructure and in particular the ability for fast charging given the nature of the trade.

C11

Organise quarterly climate focused network meetings for town and parish councils, and voluntary and community organisations, linking with existing networks

Data on number of meetings held; narrative update on the agendas, outcomes and actions from the meetings

Long Term (2 years plus to deliver)

Cllr Lucy Edwards

Head of Corporate Services

In Q3 the Climate and Biodiversity team hosted an online forum for South and Vale community groups and town and parish councils on how they can encourage and facilitate energy efficiency upgrades to domestic homes in the district. Attendees heard about inspiring projects from Thame Green Living and Greener Great Coxwell, both of which are working, in very different ways, to save energy from the homes in their areas. Information was also given about the support that the county and district councils can offer on this topic. A recording of the event and presentation slides are available on the council website.

OP1

Build relationships with town and parish councils to support and encourage their climate action initiatives

Update on how the council has worked with town and parish councils on climate action initiatives, including case studies

Long Term (2 years plus to deliver)

Cllr Lucy Edwards

Head of Policy and Programmes

In Q3 the Climate and Biodiversity team hosted an online forum for community groups and town and parish councils on how they can encourage and facilitate energy efficiency upgrades to domestic homes in the district. Attendees heard about inspiring projects from Thame Green Living and Greener Great Coxwell, both of which are working, in very different ways, to save energy from the homes in their areas. Information was also given about the support that the county and district councils can offer on this topic.

On 02 November the Climate and Biodiversity team also organised a thermal imaging camera training session for community groups and town and parish councils. The highly informative session was led by a retrofitting officer at Oxfordshire County Council and covered how to use a thermal imaging camera, including the optimum conditions for getting the best images, and how to interpret the images. All town and parish councils were contacted about the offer of loaning a thermal imaging camera from the district council.

Town & Parish Councils, community groups and businesses were invited to apply for funds from the Rural England Prosperity Fund to support a range of climate action projects including retrofitting community buildings, renewable energy schemes, EV charging infrastructure and nature recovery projects. Awards will be made in Q4.

OP2

Identify areas in our community that are most vulnerable to the effects of climate change to ensure they are properly supported and protected to promote wider community wellbeing

Update on the identification of areas most vulnerable to the effects of climate change and how the council has supported them to adapt to these changes, including through initiatives such as Better Housing Better Health

Long Term (2 years plus to deliver)

Cllr Andy Foulsham

Head of Policy and Programmes

In Q3, the council launched a Food and Warmth grant scheme to support community organisations working with vulnerable households with cost-of-living support, including projects which help residents improve the energy efficiency of their homes.

The Oxfordshire climate vulnerability assessment is in the final stages of review. The next phase of the project will also include a more detailed biodiversity assessment.

OP3

Work with Oxfordshire County Council to support active and sustainable travel infrastructure initiatives

Narrative update on progress toward completion of map, once map completed, this should transition to an annual review of the accuracy of map                                                                     

Short Term (1 year)

Cllr Andy Foulsham

Head of Policy and Programmes

In Q3, Didcot Garden Town team officers developed the Didcot Local Cycling and Walking Infrastructure Plan (LCWIP). The project was undertaken by consultants Systra and included liaison between Oxfordshire County Council (OCC), district officers and relevant stakeholders to establish where infrastructure for walking and cycling could be improved. The project produced a map of existing and proposed walking and cycling routes in Didcot, Science Vale and connected villages and provided a prioritised list of infrastructure improvements. The LCWIP has now been approved by VOWH cabinet, as well as OCC cabinet, as the statutory highway authority.     

OP4

Work with the Future Oxfordshire Partnership on a county-wide approach to reducing carbon emissions, building on the strategic vision and Pathways to Zero Carbon Oxfordshire

Update on progress on the Future Oxfordshire Partnership's county-wide approach to reducing carbon emissions, including examples of projects and programmes that address the strategic vision and Pathways to Zero Carbon Oxfordshire

Short Term (1 year)

Cllr Bethia Thomas

Head of Policy and Programmes

In Q3, work continued to operationalise the five prioritised action areas of the Oxfordshire Net Zero Route Map and Action Plan. This work is now considered business as usual and progress on each Oxfordshire Net Zero Map action will continue to be reported thematically under the relevant CAP action in this report.

OP5

With Our partners, support the development of a coordinated retrofit programme for Oxfordshire through our role in the Environmental Advisory Group of the Future Oxfordshire Partnership

Narrative report on work influencing work, comms activity and direct engagement with residents.

Long Term (2 years plus to deliver)

Cllr Bethia Thomas

Head of Policy and Programmes

In Q3 the council was notified that unfortunately Oxford City Council’s FutureFit Oxfordshire (FOx) funding bid in Q2, to Innovate UK’s Net Zero Pathfinder Places programme which planned to create an ‘enabling environment’ for retrofitting one stop shops (such as Cosy Homes Oxfordshire and Energy Solutions Oxfordshire) was unsuccessful. The partnership will be regrouping to discuss next steps and how we can build on the work we have already done.

Funding for retrofitting remains available to eligible residents within South Oxfordshire through Oxfordshire County Council’s Home Upgrade Grant.

OP6

Support Registered Social Landlords in applying for retrofit funding, such as Social Housing Decarbonisation Funding

Narrative update on engagement with Registered Social Landlords on retrofit funding

Long Term (2 years plus to deliver)

Cllr Helen Pighills

Head of Housing and Environment

In Q3, Registered Housing Providers were engaged with, around updating their retrofit aspirations following HM Government's announcement on the postponing of targets for improving the environmental performance of rental properties. A subsequent report is being collated.

OP7

Use our membership of Oxfordshire Local Enterprise Partnership (OxLEP) to ensure rapid growth of the green economy

Update on the council's influence in OxLEP to ensure rapid growth of the green economy, including examples of projects and programmes that address this work

Long Term (2 years plus to deliver)

Cllr Bethia Thomas

Head of Development and Corporate Landlord

In Q3, Economic Development continued to actively participate in OxLEP's Net Zero Joint Oxfordshire Business Support group and have shared progress reports from the UNDERSTANDING THE NET ZERO CHALLENGE FOR SME’S IN SOUTH OXFORDSHIRE AND VALE OF WHITE HORSE research project with participants (with a view to full results being shared at a later date) and feedback on the proposed workplan resulting from the groups discussions.

OP8

Support and influence the Oxfordshire Plan 2050 ensuring climate considerations are integrated throughout the plan

Narrative report on work to support the Oxfordshire Plan in accordance with TCE3.7

Medium Term (2 years)

Cllr Bethia Thomas

Head of Policy and Programmes

Update not required

OP9

Utilise the opportunity of the Oxford to Cambridge Arc to advance corporate objectives around the Climate Emergency

Narrative update on the work of the Oxford-Cambridge arc and our influencing activity

Long Term (2 years plus to deliver)

Cllr Bethia Thomas

Head of Policy and Programmes

Update not required

OP10

Support the Thames Valley Rivers network to meet their aims and use this group to facilitate and influence work cross party and cross boundary to end pollution in the river and promote the sustainable use and enjoyment of the River Thames

Update on work with the Thames Valley Rivers network, including case studies of projects and programmes that have been implemented to meet the aims of the network

Short Term (1 year)

Cllr Bethia Thomas

Head of Policy and Programmes

In Q3, officers have been involved in several partnership meetings supporting the enhancement of rivers and waterways. Including, attending the Reclaim our Rivers Advocacy Board hosted by environmental charity, Thames21, with the aim of collaborative working to improve river health for people and wildlife. Alongside, the Ock Catchment Partnership meeting and the Letcombe Brook Project Steering Group meeting.

OP11

Engagement across the energy sector on activity required to move to carbon neutral and work with them to tackle the challenge of grid capacity, time of day demand and energy infrastructure

Update on engagement with the energy sector and examples of work with them to tackle the challenge of grid capacity, time of day demand and energy infrastructure

Medium Term (2 years)

Cllr Andy Foulsham

Head of Policy and Programmes

In Q3, the first meeting of the Energy Planning Working Group for Local Area Energy Planning in Oxfordshire took place. Discussions are ongoing about the approach that will be taken.

OP12

Partner with Good Food Oxfordshire to support their Good Food Strategy for Oxfordshire, ensuring climate considerations are included throughout the strategy

Update on the development of the Good Food Strategy for Oxfordshire, including examples of climate considerations

Medium Term (2 years)

Cllr Andy Foulsham

Head of Policy and Programmes

The Joint South and Vale Food Action Steering Group met in Q3. The meeting focussed on economic development issues and began to form ideas for an action plan.